Understanding Out-of-Balance Invoices
Under normal circumstances, when you enter an invoice, you enter two sides of the transaction: the invoice, and the G/L distribution. The system requires that the amounts of both sides equal each other before you can complete transaction entry. If you quit the G/L distribution form before completing the entry, you lose the information in the invoice and must re-enter the transaction in its entirety.
To save work that you have completed, you can exit an invoice out of balance, and then complete the G/L distribution entry at a later date. Because the post program requires every transaction in the batch to be in balance, you have a safeguard against accidentally posting a transaction that is out of balance.
Although you can enable the system to post transactions that are out of balance, you should not use this procedure. If you post a transaction that is out of balance, the system does not update all the appropriate accounts, and you will encounter an integrity issue.