Submitting Records to the IRS

You transmit each transmission (Form Data XML file and accompanying Manifest XML file) by logging into the AIR system and selecting the TRANSMIT button. A Web page is provided to browse and select the XML files, and upload.

After transmitting a Manifest XML file and Form Data XML file, the IRS will respond with a Receipt ID. Record the Receipt ID - you use this Receipt ID to check on the status of the transmission. Once the transmission is processed, the IRS will return one of these transmission statuses:

• A: Accepted

• E: Accepted with Errors

• P: Partially Accepted

• R: Rejected

Both A and E transmission statuses are considered "accepted". Partially accepted transmissions indicate that one or more submissions was rejected, and one or more submissions was accepted. Rejected transmission status indicates that all submissions in the transmission were rejected. A rejected transmission or submission must be resubmitted or replaced, while an accepted submission may only be corrected with a correction transmission/submission.

A 1094-C or 1095-C record requires a formal correction if the Submission Status on the Submission record (SUIRSS in the file F08212) for the 1094-C/1095-C record is one of the following:

• A: Accepted

• E: Accepted with Errors

If submitted, and the status of the submission is blank, no change or delete to Form 1094-C or Form 1095-C records is allowed because the transmission or submission is in progress.

If you delete a Form 1094-C/1095-C record after submission to the IRS, the JD Edwards EnterpriseOne system does not create a correction record.