Select 1094/1095-Cs for Transmission (P08140)

Use the Select 1094/1095-Cs for Transmission program (P08140) to find and select one or more 1094-C records and view the status of a Form 1094-C/1095-C transmission and submit Forms 1094-C/1095-C for transmission.

The build transmission process creates the Form Data XML file and accompanying Manifest XML file. When you select 1094-C records for inclusion in a transmission build:

select original Form 1094-Cs or correction Form 1094-Cs, but do not combine original and correction records in the same transmission.
you can select Form 1094-Cs from multiple taxpayers.
if you select Form 1094-Cs which would result in a Form Data XML file that is larger than 100 MB, the build transmission process will automatically create multiple Form Data XML files and Manifest XML files.

Access the Select 1094/1095-Cs for Transmission form.

Reporting Year

The calendar year for which the ACA Health Coverage Information Return is being produced.

AIR ID Type

Value identifying the type of ACA transmission to the IRS.

Valid values are:

O: A transmission containing original Form 1094-C and 1095-C records

C: A transmission containing correction Form 1094-C and 1095-C records

Show Corrected Records

A flag that indicates whether you want to view corrected Form 1094-C records.

Tax ID

A number that identifies your company to the tax authority. This number can include the tax ID number for an individual, a federal or state corporate tax ID, a sales tax number, and so on.

This number has specifically been established for the Payroll system to handle the requirements of taxing authorities that require more than 9 positions for the tax identification number.

Do not enter hyphens (dashes), slashes, spaces, or other punctuation in the tax identification number.

Reporting Company

The company under which this 1094-C/1095-C will be reported. The Reporting Company details are used to obtain the name and address information for the Federal Employer Identification Number (FEIN).

This is equivalent to an Employer Tax ID, and equivalent to an ALE Member of an Aggregated ALE Group, or an ALE if the ALE contains a single member.

Authoritative Transmittal Flag

A flag to indicate whether Form 1094-C is the authoritative transmittal for the ALE Member.

Blank - The 1094-C is not the authoritative transmittal for the ALE Member
X - The 1094-C is the authoritative transmittal for the ALE Member

AIR ID

An alphanumeric value similar to a Payroll ID or a W2 ID, which identifies a customer-defined set of AIR records within one reporting year.

Form 1094-C Build

A code that indicates the current status of Form 1094-C processing for this ACA Information Returns (AIR) cycle.

Valid values are:

Blank - Not created for AIR ID

A - Active, or in the job queue

1 - Completed

ACA Trans Type

Value identifying the type of ACA transmission to the IRS. This transmission type is used at the AIR ID level and at the transmission level.

Valid values are:

O: A transmission containing original Form 1094-C and Form 1095-C records. Original AIR ID and Original Transmission
C: A transmission containing correction Form 1094-C and Form 1095-C records. Correction AIR ID and Correction Transmission
R: A transmission containing replacement Form 1094-C and Form 1095-C records. Replaced Transmission is not applicable to AIR ID

Included in Transmission

When the Form 1094-C records are selected for a transmission build, this column is checked for the included 1094-C records. This field is cleared automatically after the transmission build process.

Submission ID

An internal number assigned by the JD Edwards EnterpriseOne system to a submission.

It uniquely identifies a single submission of 1095-C records to the IRS. This number will also be assigned to the corresponding 1094-C record.

Unique Transmission ID

A unique number identifying a transmission. A Transmission ID is composed of these elements, separated by colons:

UUID: a unique identifier generated by your computer system from the originating system hardware identifier, date and time
Application ID: always "SYS12", identifying the IRS AIR System
Transmitter Control Code (TCC): the control code you obtain from the IRS for submitting AIR returns
Empty Field: future use
Request Type: always "T" for transaction

IRS Submission Sequence Number

A number assigned to each submission. The IRS Submission Sequence Number always begins with 1 and increments by 1 for each submission within a transmission.

Submission Status

Indicates the current status for a given ACA Form Data submission as communicated by the IRS.

Valid values are:

A: Accepted

R: Rejected

E: Accepted with errors

Aggregated ALE Group Flag

A flag to indicate if the ALE Member is a member of an Aggregated ALE Group.

An Aggregated ALE Group refers to a group of ALE Members treated as a single employer under IRS regulations. If an ALE is made up of only one person or entity, that one ALE Member is not part of an Aggregated ALE Group.

Valid values are:

Blank - The ALE Member is not a member of an Aggregated ALE Group.

X - The ALE Member is a member of an Aggregated ALE Group.

ALE Member ID

A user-defined value to identify the member of a business entity that employs 50 or more full-time equivalent employees (FTEs). Applicable Large Employer Member ID (ALEM) is used with processes relating to the Affordable Care Act (ACA).

ACA Corrected Flag

A flag to indicate if the 1094-C or 1095-C form has been corrected.

Valid values are:

Blank - The form has not been corrected.

X - The form has been corrected.

Auth Transmittal Form Count

The total number of Forms 1095-C filed by or on behalf of the ALE Member.

Certification of Eligibility - A

A flag to indicate whether the Certification of Eligibility -Qualifying Offer Method applies.

Valid values are:

Blank - The Certification of Eligibility - Qualifying Offer Method does not apply.

X - The Certification of Eligibility - Qualifying Offer Method applies.

Certification of Eligibility - B

A flag to indicate whether the Certification of Eligibility - Qualifying Offer Method Transition Relief applies.

Valid values are:

Blank - The Certification of Eligibility - Qualifying Offer Method Transition Relief does not apply.

X - The Certification of Eligibility - Qualifying Offer Method Transition Relief applies.

Certification of Eligibility - C

A flag to indicate whether the Certification of Eligibility - Section 4980H Transition Relief applies.

Valid values are:

Blank - The Certification of Eligibility - Section 4980H Transition Relief does not apply.

X - The Certification of Eligibility - Section 4980H Transition Relief applies.

Certification of Eligibility - D

A flag to indicate whether the Certification of Eligibility - 98% Offer Method applies.

Valid values are:

Blank - The Certification of Eligibility - 98% Offer Method does not apply.

X - The Certification of Eligibility - 98% Offer Method applies.

Government Entity Contact

If applicable, the contact details of the Designated Government Entity (DGE) filing on behalf of the employer/ALE Member.

1095C Forms Count

The total number of Forms 1095-C submitted with this Form 1094-C transmittal.

Date Signed

The date an individual electronically signed the government form.

Note:

This field is not used for this tax year.

Government Entity

An Address Book number that identifies the Designated Government Entity (DGE) that is part of or related to the Governmental Unit that is the ALE Member and that is appropriately designated for purposes of the Affordable Care Act Information Returns (AIR) reporting requirements.

Sequence Number

The Sequence Number is zero for original records and increments by one for each correction.

Reporting Company Contact

An Address Book number that identifies the contact for the Reporting Company.

Signature

A field to indicate who is electronically signing the government form.

Note:

This field is not used for this tax year.

Contact Title

The format title or position associated with this contact.

Note:

This field is not used for this tax year.