Setting Up Billing Patterns
Access the Maintain Billing Pattern form.
- Bill Pattern
Enter a code up to five characters in length to identify the billing pattern. Enter the description of the billing pattern in the unlabeled field to the right of the Bill Pattern field.
- Bill Period Type
Enter a user-defined code from UDC table 74U/PT that specifies when the system generates the payment profile (billing) records. Values are:
F: The billing period is linked to the fiscal date pattern. The system generates the payment profile records according to the fiscal date pattern that is specified.
Note: You must use a bill pattern that is set up for this bill period type if you use expense participation.M: The billing period is at least one month. The system generates payment profile records monthly on the day that you specify for each period.
W: The billing period is less than one month. The system generates payment profile records weekly on the day that you specify in the Day of Week field or by the frequency that you specify by the number of days that you enter in the Offset Days field.
- Billing Date Adjustment
Specify whether to include the billing date as the ending date in the payment profile for the specified bill pattern. The system uses this check box only for the payment method of Arrears (ARR).
If you select this check box, the system generates a payment profile for ending dates that include the billing date.
If you do not select this check box, the system generates a payment profile for ending dates that do not include the billing date.
- Period Less Than a Month
The system automatically selects this check box when you enter W in the Bill Period Type field.
- Fixed Period Amount
Specify whether to bill a fixed amount for each period and generate a catch-up billing amount at the end of the billing cycle or lease. For example, if you generate a payment profile monthly, because the number of days vary in each month, the billing amount will be different for each month.
If you select this check box, the system prorates the annual billing amount so that the period billing amount is a fixed rate. The number that you enter in each of the period fields should be the same.
If you do not select this check box, the system generates the payment profile according to the bill period type and dates specified in the Period fields.
The system selects this check box automatically if the Bill Period Type is W.
- Fiscal Date Pattern
Enter a user-defined code from UDC H00/DP to specify the fiscal date pattern to use for the payment profile (billing cycle). The system enables this field only when you enter F in the Bill Period Type field.
- Period 01 through Period 12
Enter a user-defined code from UDC table 74U/BO that corresponds to the day on which you want the billing to occur. The system enables the period fields only when you enter F or M in the Bill Period Type field.
- Bill Pattern Type
Enter a user-defined code from UDC table 74U/BT that specifies whether the weekly billing occurs on a specific day of the week or is based on the number of offset days. The system enables this field only when you enter W in the Bill Period Type field. Values are:
F: Fixed billing day. The system enables the Day of Week field.
O: Offset number billing day. The system enables the Offset Days field.
- Day of Week
Enter a user-defined code from UDC table 74U/DW that corresponds to the day of the week on which you want the billing to occur. The system enables this field only when you enter F in the Bill Pattern Type field.
- Offset Days
Enter the frequency of billing (payment profile) generation. For example, if you enter 20, the system generates a payment profile every 20 days. You must enter a number between 1 and 28.
The system enables this field only when you enter O in the Bill Pattern Type field.